E-mailing a thank-you letter

There was an article before showing how to import an E-mail receipt and modifying it to be a thank-you letter.  Now in version 9.1 there is a specific Sample Form you can import that's already designed as a thank-you letter, with easily modified text.

1. Go to Maintenance / Advanced Customizations / Forms

2. Click the Import Form(s) button, and you'll get a typical Windows file-open dialog labeled "Import Forms".

3. You need to locate the sample Forms folder, which is typically C:\Program Files\Campground Master\Samples (most likely you just need to double-click the "Samples" folder to get there, but you may have to navigate to the C: drive first using the "Look In" drop down at the top").

4. Now select the appropriate file, "Sample Forms - E-mail thank-you letter", and click Open.  You might get some warnings about renaming some items, just click OK.

5. Scroll to the bottom, where you'll see the new form. You could use it as-is, or modify the text in it as needed.

Modifying the text:

You might want to make a copy of it so if you make a mistake you can start over without having to import it again. Just select it and click Copy selected form(s). Now select the form (or your copy) and click "Edit form definition" (or as with most lists like this, you can just double-click the entry to edit it).

There are a only a couple Text elements defining the text of the E-mail -- the "top" text (main paragraph) and "bottom" text (signature).  You can just Edit these elements or add as many others as needed.  See the documentation for details on editing elements if needed.

The Form(s) added will now appear in the Select Form list whenever an E-mail function is selected, e.g. "Send E-mail Form" from Reservation Transactions.