Reporting the amount received for each site

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Q: Is it possible to pull up a report that gives the amount taken in for each site?

 

A: On the Transactions tab view, drop down the "All Tran Types" list and select "All Charges".  Then click Summary Options and select the "Site" option under Group Total for Each..., and check the option to "Show charges & expenses as positive values".  If desired, also select a different Summarize period (e.g. if you need it monthly instead of daily).  Click OK, and then change the dates at the top as needed.

 

Note that this will include ALL reservation charges on each site -- if you need to exclude some items like tax, propane, and other misc. sales, go to More Filters and select only the Categories of interest.

 

If you really need to show the amounts received (payments and deposits) by site, then you can select "All Receipts" from the list at the top instead of "All Charges".

 

Also note that this will report the amounts according to the date that the charges (or deposits & payments) were entered -- so if you add charges when they make the reservation instead of when they check in, for instance, then it may not be representative of their actual stay.  One way to correct this is to go into More Filters and check "Use Reservation date instead of Transaction date".  Now it will report the charges according to the starting date of the reservation.  (However, this can cause problems for long-term guests.)

 

 


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