Day Passes

If your park issues something like day passes, assumed to be a pass allowing them to come and go and be in the park any time of the day that it's issued, then the Day Pass function can be used for this.

Day passes are essentially a special kind of reservation without a site assigned, and are created the same way as reservations, using the New Reservation Dialog.  Day passes do have a first and last night, a customer, transactions, etc., but do not need to be checked in or out.  Once a day pass is created, its type cannot be changed.

The create a day pass, start with the New Reservation function, but not from a specific site -- use the Telephone icon, or start by adding a customer and then use the New Reservation function.  Since the New Reservation dialog will default to "today", all you need to do once a the customer info is entered is click the Day Pass button at the bottom.  This is in the same place as the Check In button -- as long as no site has been selected yet it will be Day Pass, but if a site is selected it changes to Check In.  Note that you can make day passes for multiple days, or you can start them at a later date if you like -- just change the dates as with other reservations.

At that point, you will be taken directly to Transactions / Select Rate(s), with the appropriate rates selected.  (You should have one or more appropriate Rates defined as "rental" rates for the Day Pass reservation type.)  Just add the appropriate rate from the list (double-clicking on it is quickest) and click Done.  The Transaction dialog will then be shown so you can enter the payment and print a receipt.

There isn't a special receipt type for day passes, but any receipt printed will show "Day Pass" in place of the site number.  The Window Tag is probably most appropriate for this, since "Day Pass" will be in a large font and could be used in a car window.  (A separate receipt can be printed if needed, since the transactions don't show on the window tag.)

Day passes are handled in reports just like any other reservation that has no site assigned.  The main difference is that normal reservations cannot be checked in without a site assigned, while day passes are assumed to be "checked in" as long as their date is current.  Thus you will be able to see day passes on the On Site report, as well as the Arrivals, Departures, and Unassigned views.  They will show "(Day Pass)" in place of the site name, to distinguish them from other unassigned reservations.  They will typically be listed below any reservations with sites assigned to them, depending on the sorting used of course.  A quick way to see the day passes is to select "Unassigned Sites" from the Site Type drop-down list on these reports (or go to the Unassigned report).  Of course the day passes won't show up on the rack since they have no site assigned.