Format Options
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Confirmation # Format -- This selection allows you to specify how the confirmation number is created from the reservation record ID. You can change this any time, but it will not affect reservations made previously -- it will only affect new reservations. The format is entered as text with a number of optional "tags" that will be replaced accordingly. Any text that is not recognized as a tag will be included verbatim. The default and most common format simply includes the internal reservation record ID and the workstation ID. Each tag can also specify a minimum number of digits and whether it's padded with 0's. Specifications and examples appear below. Note that upper/lower case does matter, since some tags have a different meaning depending on the case.

Tag   Meaning  
<W>   Workstation ID (will always be 0 if networking not used)  
<R>   Reservation Record ID, excluding workstation prefix  
<WR>   Complete Reservation Record ID, with workstation ID prefix  
<S>   Shift number (e.g. if Shifts are enabled)  
<M>   Month (current date)  
<D>   Day  
<Y>   Year  
<J>   Julian date (day of the year)  
<H>   Hour, in 24-hour format (00 to 23)  
<h>   Hour, in 12-hour format (01 to 12)  
<m>   Minutes  
<s>   Seconds  
<a>   AM/PM (or A/P if only one digit specified like <a:1>)  
 
Modifiers:  
:digits   Minimum number of digits, e.g. <W:2>  
:#digits   Maximum number of digits (truncate the left-most digits if necessary), e.g. <R:#3>  
      To truncate the right-most digits, use :#-digits, like <Y:#-2>  
:0digits   Fill any extra characters with 0's instead of spaces, put a 0 before the number of digits  
:-digits   Left-justify the tag contents, include a minus sign (-) after the colon (or after #, if used).  
      Note that 0-filling cannot be done if left-justified is also specified  
 
Examples:  
 
Format:      Result:  
R<W><R>      R1345       Workstation 1, record 345 (record ID actually #0100000345)  
R<W><R:5>   R1 345    Same as above, 5 digits minimum (note the spaces)  
R<W><R:05>   R100345    Same as above, with 0-padding specified  
R<WR>      R100000345   Save as above, but the complete raw record ID is used  
<Y>D<J>R<R>   2004D40R345   Feb 9th, 2004 (Julian day 40), record ID 345  
<Y:#2>D<J>R<R>   04D40R345   Same as above, but 2 digit year specified  
 
 
Note -- It's important that you make sure that each reservation has a unique confirmation number. For instance, don't just rely on the <R> tag if you have multiple workstations, since each workstation could potentially have the same workstation-stripped record ID (the <R> tag excludes the workstation portion of the complete record ID). Use <WR> or a combination of <W> and <R>. Potentially you could use a date and time combination, but even this has potential for duplicates if multiple workstations are present.  
 

Receipt # format -- This is used for the Receipt # field for each transaction, and follows the same formatting rules as the Confirmation # except that the Transaction record ID is used instead of the Reservation record ID.

Date Format -- There are several date formats to choose from, which will be used most places that a date appears on a report or printed receipt. Selections include several variations of both m/d/y and d/m/y formats, with or without the weekday. Note that the computer's regional settings (for instance U.S. or Canada) will automatically affect the date-picker controls, but will not affect this setting. This setting must be changed manually.

Currency Symbol -- You can enter the currency prefix symbol here, if '$' isn't appropriate. It can be up to 3 characters, so you can use US$, CD$, etc. if necessary (but be aware that these do make prices look more cluttered, especially on receipts.)

Show "Prov" and "P.Code" instead of "State" and "Zip" -- For users outside the United States, check this option to use the Province and Postal Code everywhere in the program that State and Zip code would otherwise appear.

Show discounts, payments, and other credits as negative in the "Total" column of transactions -- Check this to see a more "natural-looking" credit in the Totals column, e.g. to show a payment as a negative number (subtracting from the charges) instead of showing everything as a positive number.

Automatically format customer information to mixed-case (e.g. "smith" becomes "Smith") -- Check this option to let Campground Master auto-capitalize name and address field entries. It will generally capitalize the first letter of each word, but it knows a few common exceptions to the rule (e.g. McDonald, PO Box, etc.). The text won't be capitalized as you type, but will auto-format when it's saved.


Tabbed list view options (Arrivals, Departures, etc.) -- These options affect the appearance of several of the tab views -- Arrivals, Departures, On Site, Unassigned, Non-Reserved, and Payments Due.

Show a "Total" row -- This enables the extra row at the bottom of the view, showing the total number of entries (reservations, transactions, etc), plus totals for any appropriate columns such as number of adults, extra vehicles, or balance due.  
 
Show reservations not assigned to a site even if a Site Type is selected -- Used for the views that have a Site Type selection (all except the Unassigned and Non-Reserved views). When this is not enabled, the list will show only entries for the specified site type selected in the drop-down list (unless of course All Site Types is selected). When this is enabled, it will show entries for the selected site type plus those for any with unassigned sites. Use this option if you prefer to think in terms of "it might end up as any type, so show it with all types". For example, if you want to show all Arrivals that "are" or "might be" for the selected site type.  
 
Show grid lines by default (must restart to take effect) -- This is the default, so all grid views show the grid lines. If you prefer not to see lines in the grids for a cleaner look, then you can turn this option off. It will not immediately turn grid lines on or off, but will take effect the next time the program is started. You can manually turn off the grid lines on each grid (except the Rack view) using the Grid Lines option on the right-click context menu.  
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