Warn when no site is selected for a new reservation -- When this is set, the user will be warned when making a New Reservation and a site has not been selected. If you commonly make reservations without assigning a site until they arrive, then you may want to turn off this prompt. Note that this option is irrelevant if the unassigned reservations are not allowed (see the Functions Options section).
Warn when a reservation is made on an "unavailable" date for a site -- Normally, the program will show a warning prompt if a reservation is made that covers a date that is marked as unavailable for the site. You can disable this warning if your reservations commonly cover unavailable dates. One example of this would be making a full month reservation for a site that's normally only available weekends, to avoid making 4 separate weekend reservations.
Warn when checking in on a site where the previous reservation is not checked out -- If you need to be strict about using the check-out process in Campground Master, for instance in a motel type of situation, then select this option. When a Check In is attempted, it will check the previous reservation on the same site (no matter how far back it was supposed to be checked out). If it hasn't been checked out yet, then a warning will be shown along with the option to abort the check-in. If desired, you can also set an Access Level for which checking out the previous reservation is required, in which case it will show an error instead of just a warning, and will not allow the check-in.
Ask for confirmations for simple reservation changes and actions -- If you're sure-fingered enough to not require prompts for every right-click action on the Rack, etc., then you can turn off these prompts to save time.
Ask if staying the same number of nights when the start date is changed on the Rack -- This prompt is enabled by default, and will appear any time the start date (First Night) is changed as a result of an action on the Rack. This will apply to changing the start date directly with the Advance Next Reservation and This is New Start Date functions, but can also be as a result of a Check In function if the reservation does not already start today. The prompt will ask if the customer is still staying the same number of nights, and if answered "Yes", it adjusts the ending reservation date automatically. If this is usually the case, it will save the added step of adjusting the end date manually. If this is not often the case, you may choose to disable this prompt.
Open a Transaction dialog when... -- This selection allows you to specify the circumstances in which you want the New Transactions dialog to automatically appear. Your choices here will probably depend on whether you enter charges before a reservation is checked in, and whether you prefer to review charges any time a change is made. Most of these options are self-explanatory, so they won't be detailed here.
One option of special mention is the ... and automatically go to "Select Rates" option for checking in. When enabled, this will typically save one additional step when checking in reservations by immediately prompting for the rate selection. If you don't normally use Select Rates when checking in a reservation (for instance if you add the charges ahead of time), then you may disable this option.
Prompt for details when entering transactions (instead of entering them in the grid) -- This option enables a whole set of transaction-entry dialogs. The "old" method was to enter transaction details (qty, description, amount, etc.) directly in the transaction grid. These new entry dialogs are more user-friendly and allow entry of more details. However they do typically require an extra click or key press. If you just prefer the old way of entering the details in the grid, you can disable these new dialogs.
Include a Pay Method selection list on Transactions dialog -- Enable this to include a drop-down payment method selection on Transactions (this is redundant if the Prompt for Details option above is selected.)
Allow transaction categories to be selected for payments -- Enabling this option allows payments to be assigned to specific categories. This is useful if you use the Receipts by Category report and need to manually allocate categories to overcome interpolation issues (for instance when payments are made in advance, or if monthly reservations are not paid in full each month). This adds a category list to the Enter Payment (or Enter Refund) dialog, and also allows editing allocations later.
Warn that transactions should go on the master -- For linked reservations, transactions should almost always be entered on the "linked transaction master" reservation. When this option is not checked, then they will always be placed there automatically. If you check this option, you will be able to put transactions on other linked reservations, but it will warn you each time. Also note that if this option is not checked, then the "handle synchronized reservations separately" options in Monthly Billing and the Meter List reports will not be available.
Save transactions immediately when a receipt is printed -- If you're concerned with accidentally clicking Cancel on the Transactions dialog after entering transactions and printing a receipt, select this option. Printing a receipt will force all pending transactions to be saved, so Cancel will not delete them.
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