Reservation Receipts and Forms
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This report dialog is similar to the mailing labels and envelopes dialog. You can get to this report from the main Report menu or from a right-click menu on a tab view (print a receipt for the selected reservation, or print reservation receipts for all shown reservations).

You can filter the reservations to print with the Filtering button. If entering this report dialog from the Reports main menu, it will show only reservations made today by default. Therefore if you print a batch of confirmation letters for reservations made each day, it's all set (but you may want to further filter out any that have already checked in if you have walk-ins). See below for details on the filtering dialog. Note that the filtering options are not saved once the report dialog is closed.

The total number of reservations in the list is shown at the bottom. Also note that you can double-click on any line to get the Reservation Details dialog, where you could make changes if needed. The list will be re-generated with any updates you make.

If you would like to print out the list or export the list to a CSV file, use the Print List or Export List button. This will print or export the entire contents of the list in the dialog, just as it is shown.

Once you have them filtered as needed, you can trim down the list further by selecting only those reservations to print. Use the multi-select methods to select multiple records (click / shift-click for a range, ctrl-click for individual lines). If none are selected, all will be printed (the same as selecting all records).

Once you have what you want to print selected, you will want to select the receipt format to print. As on the New Transactions dialog, this will default to the selection chosen in File / Printing Options. You can select a different type here, and it will only affect this one printing (it will not change the default). See Receipt Types in the Working with Transactions section for details on the different types. There may also be other form selections available from the drop-down list. The selections available depend on what formats have been set up in the Forms Setup, as well as the user's access level.


There are 4 options for selecting which transactions will be printed for each one:

Print All Transactions -- This prints all transactions for the reservation.  
 
Print "new" transactions -- This will print all transactions added in the last Transaction dialog session. Thus you can use this to re-print the last "new" receipt.  
 
Print unbalanced transactions -- This will generally print any transactions since the last full payment was made. Technically it will find the last "zero-balance" point in the transactions and print any after that point. Since the order of the transactions affects this, there may be cases where it doesn't correctly find what you would consider the last paid-in-full point (for instance if a new charge is added before they make a payment for previous charges, without paying for the new charge to zero the balance). Also note that if there is currently a zero balance (it's already paid in full), then rather than printing no transactions at all, it will print all transactions since the zero-balance point prior to the last transaction (everything since "last" paid in full).  
 
Print unpaid transactions -- This is similar to the unbalanced option, except that it will also consider a credit balance to be "paid", not just 0-balances. For instance if they paid an extra $20 on their last bill, it won't print the last bill or the payment, only transactions since that time.  
 
Print transactions starting this date -- This allows you to print transactions added since a given date (including those added on the given date). This is most useful to work around problems of payment order mentioned above, or if you need to print an invoice for multiple meter readings or other charges added in different sessions.  

Finally, just click Print Receipts (or press F8) to print them.
 
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